Smartsoft Services

SAP procurement: Procure to Pay

Requisition to payment on SAP S/4HANA and Ariba: better spend visibility, automated invoices and tighter procurement controls.

We design and deliver Procure to Pay on SAP ECC and S/4HANA, from requisitioning and sourcing through purchase ordering, goods receipt, invoice verification, payment and period-end accruals. Our senior SAP procurement and finance consultants work with CPOs, finance directors and shared services teams to shorten cycle times, reduce off-contract spend and keep audits clean.

What we cover

  • Sourcing and contracts

    Requisitions, RFQs, source lists, contracts and scheduling agreements, release strategies, Central Procurement, SAP Ariba Sourcing and Contracts

  • Purchase ordering

    Order types, account assignment, pricing, output, subcontracting, consignment and stock transport orders, Fiori purchasing apps

  • Supplier management

    Business Partner, onboarding and qualification, SAP Ariba Supplier Lifecycle and Performance, master data governance, duplicate and bank-detail controls

  • Goods receipt and valuation

    Movement types, Material Ledger, GR/IR clearing, quality inspection, EWM integration

  • Invoice management

    Three-way match, tolerances, evaluated receipt settlement, SAP Ariba Invoice Management, OCR and e-invoicing (Peppol, Making Tax Digital), duplicate invoice detection

  • Accounts payable and payments

    Payment runs, bank integration, Cash Management, down payments and credit memos

  • Indirect and services procurement

    Service entry sheets, framework orders, SAP Ariba Buying and Guided Buying, catalogues and punch-out, SAP Fieldglass

  • Controls, integration and delivery

    Segregation of duties across requisition, order, receipt and invoice; release workflows; SOX and GRC; Ariba Network and Integration Suite; spend dashboards in SAP Analytics Cloud; ECC to S/4HANA migration, testing, cutover, hypercare and training

What we work towards

  • More spend backed by contracts, less maverick spend
  • More touchless invoices and fewer invoice blocks
  • Cleaner supplier data and lower fraud risk
  • Real-time visibility of spend and supplier performance

Frequently asked questions

Do you implement SAP Ariba?
Yes: Sourcing and Contracts, Buying and Guided Buying, Supplier Lifecycle and Performance, and Invoice Management.
Can you automate invoice processing?
Yes, with OCR, e-invoicing, three-way match tolerances and exception workflows.
Do you support e-invoicing and Making Tax Digital?
Yes, including Peppol where required.
Who delivers the SAP work?
SAP work is led by Junaid, our associate SAP consultant, and delivered with senior associate consultants, coordinated by Smartsoft, so you have one point of contact for the whole engagement.

Tell us about your system or your project.

We will reply with honest advice and a clear next step.

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